Raghav SAP HR/HCM / SuccessFactors

Standard Label	Definition
Legal Entity	This is the company or legal entity where the employee is hired. No legal entity can cover more than one country, so the country in the legal entity determines the country of employees assigned to the legal entity
Business Unit	Level of organisation hierarchy lower than Legal Entity. It is the Business area of the company, represents one operating unit or Represents the business function within the Company (not geographical)
Division	Level of Organisation hierarchical structure lower than Business Unit. Sub division of the business function
Department	Department where the employee works which is lower thank Division in Organisational Hierarchy
Cost Centre	Where the employee’s costs get assigned. It can be assigned at Business Unit, Division, Department or Position. This doesn’t fall part of Organisational Hierarchy but it hierarchically inherited along the structure. It is usually defined in the Financial system.
Location	Physical Location where the employee work. Has a business address
Position	They are concrete and can be occupied by the Employee in the Company, which is part of Organization Hierarchy. Positions are considered single instances of a role. (i.e. “Sales Director” is a role. “Sales Director, Northeast Region” is a Position) It is assigned with Job Role, Competencies and various attributes
Location Group	Geographical grouping of the Location Foundation objects. Used for reporting purposes primarily
Custom Objects	Customer requirement is typical and the standard given object are not enough, other custom objects can be added to enhance the organization structure.

Thanks for reading my blog .

Friday, 27 September 2019

Manage Business Configuration – Audit Log

Manage Business Configuration – Audit Log

HI All,

Below article tells you to find out the configuration changes done by the admin/ user in the “ Manage Business Configuration “

Step 1: Enter “ Manage Business Configuration “ in the tool search as mentioned below .

We will get the below screen

Expand the screen as highlighted to see the configuration changes done by the user / admin with the dates

Regards
Raghav

Friday, 2 August 2019

SuccessFactors - Data Flow Summary

HI All,

Please find the below article to have a clarity on the Data Flow in Successfactors Suite .

SuccessFactors - Data Flow Summary

EC --> ECP: EC Publish to Payroll

ECP --> EC: UI mash up - pay Statement, etc.

EC --> EP: HRIS Sync

EP --> Jam: Core user data sync

EP --> LMS: Core user data sync

EC --> WFA: Core HRIS Data & HR Data

WFA --> WFP: WFA results as input for WFP

RCM <--> RMK: Job Posting, Candidate & Recruiting SSO

RCM --> ONB: Initiate Onboarding

RCM <---> EP: Candidate/Employee Profile Sync

RCM --> EC: New Hire Processing

ONB --> EC: Create Pre-hire record in EC

EC --> ONB: Send Employee ID

RCM -->Jam: Hiring team collaboration

LMS --> Jam: Learning co-horts collaboration

ONB --> Jam: New hire socialization

ONB --> LMS: Assign new hire learning activities

ONB --> GM: New hire onboarding goals

GM --> LMS: Add learning activity

GM <---> PM: Goal sync

360 --> PM: Multi-rater feedback as input into performance review

CDP <--> PM: Development goal sync

CALI <--> PM : Performance rating calibration

CALI <--> Comp: Compa Ratio & Range Penetration calibration

CALI <---> SP: Potential rating calibration

PM --> Comp: Performance rating

PM --> VP: Goal ratings

EC --> Comp/VP: Job info, Comp data, eligibility, proration

Comp/VP --> EC: Planning results

CDP <--> LMS: Add learning activity in LMS through CDP, learning activity status update in CDP

SP ->LMS: Assign learning for successors

SP --> RCM: Initiate job requisition from Succession Org Chart

EP <---> SP: Potential, etc. rating in EP as input into Succession planning; Nomination results in EP

EC <---> SP: Shared Position object

CALI --> EP: Calibration results in EP

EP: EP as talent platform for publishing talent process results

WFA: Receives data from various sources inside and outside of SF

Reports: Dashboards and reports for SF applications

Regards

Raghav (Babu)

Friday, 14 June 2019

Usage of Data Models ( XML Files ) in SuccessFactors

HI All,

Please find the below article on the Data Models ( XML- Files ).Data models are used to set up as per the company's requirements. We can define how a company's organizational structure is reflected in the system and what entries a user can make to set up company, person, and employment data. We can add customer-specific fields and rename fields with the customer specific Labels.

Usage of Data Models ( XML Files ) in SuccessFactors
S.No	Data Model (XML)	Importance / Usage
1	Corporate Data Model	The Corporate Data Model(XML File) is the first data model to be configured for Employee Central.This Data Model (XML ) helps to set up the Company's structure This helps to define some foundation Objects like 1 Organization - Location Group - Geozone - Location - corporate address (corporateAddress) 2 Pay related Objects - Pay Range - Pay Grade - Pay Component - Pay Component Group - Frequency 3 Workflow - Workflow (wfConfig) - wfConfigStep - wfStepApprover - Contributor Type (wfConfigContributor) - CC Role Type (wfConfigCC) 4 Dynamic Role Assignment - Dynamic Role (dynamicRole) - Dynamic Role Assignment (dynamicRoleAssignment) 5 Event Reason
2	Country Specific Corporate Data Model	This Data Model ( XML ) File helps to set up the foundation Object fields for a Specific country Example : Corporate Office Address format for USA country
3	Succession Data Model	This Data Model(XML File) helps to configure the fields that appear on the Employee's Personal and Employment information
4	Country Specific Succession Data Model	This Data Model(XML File) helps to keep the international standards -Address format -National ID Through this Data model we can configure country specific fields that appear on the Employees' Personal and Employment information
5	HRIS Propagation	This Data Model (XML File) helps to auto populate the data from Foundation Tables into the Employee's Record. Example : If a user selects a Location in the Job Information and the Default Time Zone will be populated which is linked to the Location Object This Data Models Helps to reduce the amount of data the user has to enter manually, and it improves the consistency of data.

Raghav

Wednesday, 12 June 2019

Usage of Provisioning & Admin Centre in SAP SuccessFactors

HI All,

I would like to give brief details on the Provisioning Tool & Admin Centre as below . Both the systems are necessary to configure and maintain as per the customer specific and module specific

Note : I strongly suggest to use different browser when you are working . Example : You may use chrome to use for Provisioning and for Instance you can try to use IE or Mozilla Firefox

Usage of Provisioning & Admin Centre in SAP SuccessFactors
S.No	Tool	Usage
1	Provisioning	This is called as Backend system This is accessible to Consultants (Partners Only ) To Create the Super Admin for the Instance / Customer System Access Configuration of XML Data Models / XML Templates as per module Specific Enable the Module specific features / Reports etc.
2	Admin Centre	This is called as Front end system This is accessible to Administrators those who has the Admin privileges To Grant the RBP privileges to the users To Import / Export the Employee Data To Upload Company Logo To modify the email notification template ( Body Change ) To Create / Manage Home Page - Tiles To Maintain the Users - Reset the Passwords/ Activate the accounts To manage the Proxy settings To Enable Mobile Features To configure the system as per the module specific with the limited view only To Generate Reports as per the module specific

Raghav

Wednesday, 12 September 2018

Successfactors - Release Schedule

HI All ,

Please find the below time lines for the Successfactors - Quarterly release deployment schedule to Preview and Production environment .

Successfactors Release Calendar
Release	Preview Environment	Production Environment
Q3_18	August 18th 2018	September 15th 2018
Q4 _18	November 3rd 2018	December 1st 2018
Q1 _19	February 9th 2019	March 9th 2019
Q2_19	May 11th 2019	June 8th 2019
Q3_19	August 10th 2019	September 7th 2019
Q4 19	November 9th 2018	December 7th 2019

Regards

Raghav

Successfactors - Solution Architect

Sunday, 11 February 2018

SuccessFactors Q1 – 2018 Employee Central – Time & Attendance Management Features

SuccessFactors Q1 – 2018 Employee Central – Time & Attendance Management Features

HI To All,

Please find the below Q1 - 2018 Features for the Time & Attendance Management which are released by SAP . All the below features are Admin -Opt in can be enabled in the Admin centre with the required RBP

This article will help you on how to use the new features on the Time Off /Time sheet module in SuccessFactors .

Reference Number	Description	Configuration Type	Solution	Feature Group
ECT-88662	From release Q1 2018, the background jobs scheduled in EC Time Management have been integrated with the Execution Manager dashboard, which is available in the Admin Center. In the Scheduled Jobs tab of the dashboard administrators can now monitor the status of the time management job runs. In addition, they can manage under which conditions and to which recipients email notifications should be sent with the results of the job runs.	Admin Opt-in	EC	Time and Attendance Management
ECT-88665	From release Q1 2018, the Time Management Configuration Search has been enhanced. The search options now include Time Sheet related configuration entities (Time Type Groups, Time Valuations, and Time Recording Profiles) as well. In addition, the search results can now be exported as .csv files.	Admin Opt-in	EC	Time and Attendance Management
ECT-82830	From release Q1 2018, a new Time Account Payout object is now available. It links the corresponding Time Account Details record for the deduction and the Spot Bonus record for the payout of a time account balance. Thus, an administrator will not just be able to create a payout, but to edit and cancel it as well. Time account payouts that have been administered outside of the system can now also be easily uploaded as Time Account Payout records. Note that you can only use the new object in the People Profile (PP3), not in the v12 UI.	Admin Opt-in	EC	Time and Attendance Management
ECT-88663	As of the Q1 2018 release, automatic account creation and accrual is available for time accounts based on time account types where the Employee Flexible Date has been selected as the reference date. In earlier releases, administrators had to create the corresponding Time Off calendars manually, and schedule them to run on a regular basis. Now, the system creates such calendars automatically and runs them as part of the daily background job.	Admin Opt-in	EC	Time and Attendance Management

I am giving more details on the above with the screenshots and the pre - requisites .

ECT-88662 : Scheduled Jobs : With this enhancement , Customer / Module Admin can view the scheduled jobs in the Admin Centre .

Pre - Requisites : Next GenAdmin Centre need to be switched on .

We can see the standard tile called " Scheduled Jobs" in the Admin Centre .

If you click on " See more " You can find the below options as per the below screenshot to monitor the Job

We have an option to update the email notification to be sent to the target user ( Ex :- To the Administrator) upon completion of the job

ECT-88665 - Time Management Configuration Search

With this enhancement , We can easily find the configuration and the people tagged to the different Time off objects .

Pre - requisites : RBP need to be granted to the Time off Admin as per the below screenshot

Upon RBP permission Admin can check the configuration and find out the employee who are tagged

ECT-82830 - With this enhancement Time Account Payout object is available and admin also can do edit and cancel the the payouts and we have also have an upload option as Time Account Payout records .

Pre - Requisite : This option will work on PP3 only not in the v12 UI

ECT-88663 :- Automatic Account creation / Accrural creation is available based on the Time Account Types .

With this Enhancement we can have an option to generate the Time accounts for the following year We need to change the configuration in the time account type for the fields like . ( Account Creation Automation , Account Creation Start Date , Account creation offcet months )

Regards
Raghavendra Babu

Friday, 12 February 2021

Friday, 29 January 2021

Friday, 27 September 2019

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